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Instructors may also click the More Options link and add the meeting link directly to the event details. Complete the form with the event name, start/end dates and times, and select the course the event will be attached to.

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In the Canvas Calendar, click on the plus button (+) located at the top of the screen (see right). If an instructor wishes to list these event dates on the Canvas Calendar, they must login to Canvas and add an event to the calendar of a specific course.

These events will not populate the Canvas Calendar. Instructors must complete the calendar event form to include Start/End dates and times, any repeating options, event reminders, and then click Save.Īfter the meeting has been saved, the events will populate the instructor’s Outlook and Office365 calendars. The meeting is attached as a web link in the description of the calendar event (see right). The forth button from the left, labeled Skype Meeting, allows the instructor to add/create a Skype Meeting and attach it to the calendar. A new window will appear with a meeting form and new list of buttons (see right). In the Calendar app, the button to create a new meeting is located at the top of the screen and is labeled New. Meeting creators will use Mail to send these invites. Since Office365 is not directly attached to Canvas, instructors may add anyone outside of the University to attend a Skype Meeting (i.e., guest lecturers, supervisor, etc). This is also where instructors will invite others to join the meeting. The Calendar app is where meetings will be created, scheduled, and repeated. In Office365, the two apps instructors will use to schedule Skype meetings are Mail and Calendar (see right). NOTE: because O365 is web based, the images and functionality is the same across all platforms. While the functionality is similar in both Outlook and Office365, the remainder of this document will focus on Office365 for information and image support. They are scheduled through Outlook, or the Office365 Calendar, which USM students and personnel may access through. Unfortunately, these meetings are not created/setup through Skype. Scheduling meetings provides two advantages over the Meet Now function in Skype: (1) meetings can be created in advanced, and repeated over several days/weeks, and (2) people can be invited to these meetings in advance. Once in the meeting, they can add participants through the Participants Pane, in the tool bar at the top of the page (see the Instructor Support Guide – Skype for Business Meetings).

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NOTE: Meet Now for the Mac application is located at the top of the screen under Conversations > Meet Nowīefore the creator enters the meeting, he/she is asked to select their audio options. This type of meeting does not allow users to invite individuals, or groups of people, from outside of the meeting environment, but creators can invite people from within the meeting. Meet Now allows users to create a “right now” meeting through Skype. The Meetings icon also contains a button labeled Meet Now (see right).

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NOTE: the computer/desktop application for Mac uses similar navigation, except is a single column and displays: Chats, Meetings, Calls, and Contacts.

Meetings – a list of all meetings or appointments on your Outlook calendar for that day.

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Conversations – an archive of all conversations, calls, or meetings within Skype.

Contacts – a manually created list of Skype users for easy user access.

On this page, there are three icons (see right). These are people the user has manually added to a contact group for quick access in skype. Upon logging in, users will see his/her contact list and contact groups. To create a right now meeting, users must have already downloaded, installed, and logged into Skype for Business (please see the Instructor Support Guide – Skype for Business Meetings). NOTE: Meet Now meetings can only be created through the computer/desktop application. The difference is that “right now” meetings are created through Skype, and scheduled meetings are created through Outlook (or Office365). Skype users have the ability to create a meeting right away, or schedule meetings in advance. The following describes who to create each type. There are two types of meeting that can be created through Skype: Meet Now meetings or Scheduled meetings.

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See attached resource below: Download PDF Version